Unit of competency
Modification History
Release |
Comments |
Release 1 |
This version first released with BSB Business Services Training Package Version 1.0. |
Application
This unit describes the skills and knowledge required to plan for and conduct a regular board meeting and ensure outcomes of the meeting are implemented.
It applies to individuals who need to conduct board meetings in their role of monitoring and guiding the activities of Aboriginal and Torres Strait Islander organisations.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Unit Sector
Regulation, Licensing and Risk – ATSI Governance
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
Elements describe the essential outcomes. |
Performance criteria describe the performance needed to demonstrate achievement of the element. |
1 Plan a board meeting |
1.1 Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct 1.2 Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager 1.3 Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures 1.4 Issue invitations to members and guests in a timely manner to maximise attendance 1.5 Plan and implement transport and other arrangements to maximise attendance 1.6 Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting |
2 Conduct a board meeting |
2.1 Ensure a quorum is present before commencing meeting 2.2 Follow rules and cultural protocols 2.3 Follow meeting agenda and timeframes 2.4 Provide opportunities for participants to listen and speak, and show respect for different views 2.5 Manage difficult situations that arise in a respectful and sensitive manner 2.6 Use agreed decision-making processes to ensure decisions reflect participants’ views 2.7 Develop an action plan to implement decisions |
3 Identify confidential business |
3.1 Advise board members when to observe required confidentiality 3.2 Seek declarations of potential and real conflict of interest |
4 Ensure minutes are taken |
4.1 Appoint a minute-taker 4.2 Review minutes to ensure they contain required information 4.3 Approve minutes and provide them to members and guests as appropriate 4.4 Ensure procedures are in place to store minutes adequately and with appropriate access |
5 Monitor the implementation of decisions |
5.1 Communicate decisions to relevant people 5.2 Monitor the action plan to ensure completion 5.3 Present reports of outcomes of implementation at board meetings |
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill |
Performance Criteria |
Description |
Reading |
1.1, 1.3, 1.5, 2.2, 2.3, 4.2, 4.4, 5.2 |
|
Writing |
1.2-1.5, 2.7, 3.1, 3.2, 4.3, 5.1 |
|
Oral Communication |
1.2, 2.1, 2.4-2.6, 3.1, 3.2, 4.1, 5.1, 5.3 |
|
Navigate the world of work |
1.1, 1.3, 2.2 |
|
Interact with others |
1.4, 2.4, 2.5, 4.3, 5.1, 5.3 |
|
Get the work done |
1.1, 1.3-1.6, 2.6, 4.1, 4.4, 5.2 |
|
Unit Mapping Information
Code and title current version |
Code and title previous version |
Comments |
Equivalence status |
BSBATSIL408 Manage a board meeting |
BSBATSIL408C Manage a board meeting |
Updated to meet Standards for Training Packages |
Equivalent unit |
Links
Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10